Job Description

Job Description and Duties

Under general direction of the Career Executive Assignment (Deputy Director of Communications and Public Relations), the Staff Services Manager II (Internal Communications Manager) oversees the Internal Communications and Diversity, Equity and Inclusion (DEI) Units in the External Affairs and Communications Office. The Internal Communications Manager is responsible for the implementation of a comprehensive internal communications program for the California High-Speed Rail Authority (Authority). The Internal Communications Manager serves as a point of contact for internal communications products, programs, materials and events. The Internal Communications Manager coordinates with the various offices within the Authority and key contractors and is responsible for developing and disseminating information about the Authority’s program to an internal audience about the high-speed rail project. The Internal Communications Manager will administer agency or departmental policies and programs. The Internal Communications Manager will oversee DEI projects and services including Cooperative Personnel Services for DEI consulting services and training, direct the maintenance of the DEI internal webpage, and will chair the DEI taskforce. The Internal Communications Manager will work closely with the Administrative Office and the Authority’s Multimedia Section on products and materials for staff and key consultants.

You will find additional information about the job in the .

Working Conditions

Part-time telework is available for this position for up to three days per week for California residents based on the requirements of the position and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on-site, the individual works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, manage multiple tasks, adapt to changes in priorities, and complete tasks or projects with short notice. Employee must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities.

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. An SOQ is a narrative that describes your qualifications for this position. The SOQ must be no more than two (2) pages, 12-point font, organized and numbered as reflected below. You must respond to all the following items. Applicants who do not follow these requirements may be disqualified from the hiring process.

1. This position will be the point person for spearheading several new internal initiatives, including a quarterly CEO presentation series and the overhaul of the Authority’s internal website. Please describe a time when you were asked to implement a new policy or program. Please include any data you collected and/or consulted, how you put the program together, and any outcomes you can share.

2. This position oversees the Authority’s diversity, equity and inclusion (DEI) program. Please tell us about your experience planning, leading or guiding DEI initiatives within an organization. Please include any data you collected and/or consulted, how you put the program together, and any outcomes you can share.

Applications received without the SOQ will not be considered. Resumes, letters, and other materials will not be considered in the place of the SOQ. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

For assistance in completing the SOQ, please reach out to the Human Resources contact below.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience identifying and analyzing DEI key performance indicators.
• Experience developing and presenting materials to diverse audiences on
• sensitive issues.
• Policy analysis experience.
• Project management experience.
• Experience planning and organizing events.
• Experience consulting with and advising managers, supervisors, and administrators on sensitive topics.
• Experience developing content for a website or organization.
• Experience working collaboratively in a team setting.
• Exceptional written and oral communications skills.
• Ability to multi-task, adapt to changes in priorities, and complete tasks on short notice.
• Able to resolve conflicts in a positive manner and maintain a high level of professional integrity.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.  Benefit information can be found on the CalHR website and the CalPERS website.

Application Information

The STD. 678 is required and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include  JC-500968  and  Internal Communications Manager , 311-144-4969-003 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678  your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility,  please  click here to access the exam bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.

Job Tags

Permanent employment, Full time, Part time, For contractors, Work at office, Remote work, 3 days per week,

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