Job Description
HR Manager and Executive Assistant at California Life Sciences Association summary:
The HR Manager and Executive Assistant at California Life Sciences leads human resources functions including talent acquisition, compliance, performance management, and employee engagement while providing high-level administrative support to executives. This role manages calendar, travel, and meeting coordination for the President & CEO and CFO, supports the Board of Directors with logistics and documentation, and oversees day-to-day office administration. The position requires strong HR expertise, organizational skills, and ability to manage confidential matters, contributing to a collaborative and inclusive work environment in the life sciences sector.
About California Life Sciences California Life Sciences (CLS) is the state's most impactful life sciences membership organization, advocating for the sector and its diverse innovation pipeline. For more than 30 years, CLS has served the community by supporting companies of all sizes, from early-stage innovators and startups to established industry leaders in the fields of biotechnology, pharmaceuticals, and medical technology. As integral components of a healthy and collaborative ecosystem, CLS also works closely with universities, academic and research institutions, the investment community, and other critical partners that promote this vibrant sector. With offices in South San Francisco, San Diego, Sacramento, Los Angeles, and Washington DC, CLS works to shape public policy, improve access to breakthrough technologies, educate lawmakers, and advance equity within our ecosystem by championing innovative solutions for some of the most pressing challenges of our times. In doing so, CLS fulfills its mission to protect and nurture California's life sciences industry, empowering discoveries that lead to healthier lives around the world. #WeAreCaliforniaLifeSciences
CLS currently offers a full suite of team member benefits including medical, dental, and vision insurance, LTD, and group life insurance, 401(k) plans with matching, FSA and HSA options, and a generous paid time off and paid holiday schedule.
Job Summary: The HR Manager and Executive Assistant will play a dual role, managing comprehensive HR functions while providing high-level executive and administrative support. This position will lead the implementation of HR strategies, ensure compliance with employment laws, and oversee key processes such as talent acquisition, performance management, compensation, and employee engagement. Additionally, the role will support the President & CEO and CFO with calendar management, travel coordination, meeting materials, and corporate documentation, while also serving as a liaison to the Board of Directors and managing related logistics. Office administration responsibilities will include maintaining a welcoming and functional office environment and coordinating local events and facilities needs.
Primary Responsibilities: HR Management: - Assist in the development and manage the implementation of HR strategies and initiatives aligned with the overall business strategy
- Maintain and apply current knowledge of compliance standards and employment law to ensure compliance with federal, state, and local law
- Recommend and implement organizational practices that support inclusion in the workplace
- Maintain and administer HR policies, systems, processes, and procedures across the organization including:
- Talent acquisition, onboarding and offboarding processes
- Performance appraisal that drives high performance
- Employee terminations, including notifications
- Tracking, measurement, and reporting systems for HR strategies and initiatives including engagement and any other employee surveys
- Recommend and administer the organization's compensation decisions based on market research, compensation surveys, and the organization's compensation structure and "Pay for Performance" philosophy
- Investigate employee issues and conflicts and advise leadership on resolution
- Coordinate benefits program selection and administration
- Track and advise on employee leaves of absence
- Assess training and development needs and coordinate related activities
Executive Support: - Support the daily administrative needs of CLS's President & CEO and CFO
- Coordinate and calendar meetings and other activities
- Arrange travel and accommodation
- Prepare monthly expense reports
- Prepare materials as requested
- Organize and maintain corporate records and other electronic documents
Board of Director Support: - Serve as a point of contact for all board members
- Coordinate and schedule all board and committee meetings
- Coordinate, organize, and distribute meeting materials
- Maintain and facilitate the use of Nasdaq Boardvantage and maintain board member information in Salesforce and other systems
- Attend all board and committee meetings and track attendance, prepare meeting minutes, and obtain signatures as required
South San Francisco Office Administration: - Assist in maintaining common areas and office décor and functionality
- Greet visitors and manage mail and office supplies
- Serve as the point of contact for the landlord and manage any facilities-related requests including key fob distribution and activation
- Support local events by performing registration, help desk, and/or other activities as requested
- Schedule occasional activities for office personnel
Background and Qualifications: - Bachelor's degree in human resources management, or a closely related discipline preferred; equivalent combination of education, training, and/or experience required
- Minimum 3-5 years of relevant professional-level experience required
- Must possess the ability to identify and manage appropriate matters confidentially
- Knowledge of labor law, HR best practices, and HR information systems
- Ability to productively research HR-related regulations and practices
- Excellent active listening and organization skills
- Ability to work effectively across teams to encourage and foster involvement and communication
- Excellent attention to detail
- Strong interpersonal and communication skills
- Knowledge of Adobe Acrobat, Salesforce, or Nasdaq Boardvantage a plus
CLS is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications, merit, and business needs. Keywords:
human resources management, executive assistant, talent acquisition, employee engagement, compliance, performance management, board support, office administration, calendar management, corporate communications
Job Tags
Full time, Work at office, Local area,