Job Description

Job Description

Job Description

Position Summary

The Construction Office Manager is responsible for overseeing all administrative, financial, and compliance-related office functions to support construction operations. This role serves as the central coordination point between field teams, project managers, vendors, clients, and company leadership.

Key Responsibilities

Administrative & Office Operations

• - Manage daily office operations and administrative staff
• - Establish and maintain office procedures and systems
• - Manage office supplies, vendors, and equipment
• - Maintain organized physical and digital filing systems

Financial & Accounting Support

• - Process accounts payable and receivable
• - Assist with payroll, timekeeping, and labor compliance
• - Track job costs, invoices, lien waivers, and insurance certificates
• - Coordinate with accountants and auditors

Human Resources & Compliance

• - Support hiring, onboarding, and employee record management
• - Track licenses, certifications, and training
• - Ensure compliance with OSHA, labor laws, and company policies
• - Manage workers’ compensation and incident documentation

Project Documentation & Coordination

• - Assist project managers and superintendents
• - Coordinate permits, inspections, and regulatory submissions with PMs

Contracts & Legal Support

• - Assist with contract preparation and tracking
• - Maintain insurance, bonds, and compliance documentation
• - Track lien releases and statutory notices
• Communication & Client Support
• - Serve as the primary office contact
• - Communicate with clients, subcontractors, and suppliers
• - Schedule meetings and maintain calendars

Technology & Systems

• - Manage construction management software (e.g., Procore, Buildertrend)
• - Maintain document control systems and data integrity

Qualifications

• - Associate or Bachelor’s degree preferred
• - 3+ years of experience in construction administration
• - Strong organizational and communication skills
• - Proficiency in Microsoft Office and construction software
• - Bilingual (English and Spanish )

Work Environment

• This position is primarily office-based with occasional interaction with job sites.

General contractor specializing in High-End renovations

Company Description

General contractor specializing in High-End renovations

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