Job Description

Campus Operations Coordinator - Welcome Camp 2026

EF High School Exchange Year
Thornwood, NY

Campus Operations Coordinator

EF High School Exchange Year is seeking positive, energetic, and responsible individuals to work with international high school exchange students at its Welcome Camp program held on the EF Academy campus in Thornwood, NY. Welcome Camp provides participants with a memorable New York City experience, valuable communication skills, and strong bonds with other exchange students before they embark on their high school exchange year.

The ideal candidate:

Is comfortable liaising with facilities staff, ensuring that the needs of the program are met and that relationships are maintained

Has an exceptional ability to assess interpersonal dynamics between staff for the purpose of building cohesive teams

Has a high emotional intelligence

Is highly organized and has experience working with a large-scale student program

Enjoys problem solving, is solutions-oriented and remains calm in fluid situations

Proficient to Advanced skill level in Microsoft Suite, especially Excel

Is able to work with many stakeholders, while putting the needs of the program first

Is solutions-oriented in managing a time-sensitive workload

Has experience working with and managing a predominantly intern-level staff

Is enthusiastic, patient, creative, flexible and has a great sense of humor

Is an exceptional team-player and enjoys working with dynamic colleagues

Is equipped to work late hours (past midnight) 1x per week or more

Main responsibilities of the Campus Operations Coordinator include communicating program needs with facilities staff and campus partners, managing rooming assignments and space bookings, handling the distribution of all keys, meal planning, assisting with oversight of student transportation on arrivals/departures and NYC trip day, ensuring that the campus is ready for each group of students, and helping all staff feel supported in their roles. Must have valid driver’s license and be comfortable driving a minivan and 15-person van.

EF Welcome Camp is broken up into four (4) sessions and includes Senior Staff and all-staff trainings as detailed below.

Senior Staff arrivals: July 12

Senior Staff training: July 13-16

All-Staff Training: July 17 - July 22

Week 1: July 23 - July 28

Week 2: July 30 - August 4

Week 3: August 6 - August 11

Week 4: August 13 - August 18

Staff departures: August 19

The Campus Operations Coordinator position is a part of our Senior Staff, who are collectively responsible for the smooth operation of a fast-paced and ever-changing summer program. All Senior Staff candidates must be available for the full duration of our summer season.

The Campus Operations Coordinator is estimated to work around 45-60 hours per week at $17/hour, with any overtime hours being paid at time and a half. All summer staff are provided room and board for the duration of the program. All staff are required to complete two online training modules to familiarize themselves with the EF High School Exchange Year program and attend a training prior to students’ arrival.

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